Thanks again.
There will actually be three distinct phases.
1. Silent auction/check-in
At this point papers are already out for each item, so we are just keying people into the system as they come in.
2. Item entry, redistribution.
All the papers are brought in, with the winners entered into the system. As the live auction wraps up in the dinning hall, those winners are added as well. A page (or two) is printed for each person, listing all of their winnings. Items are physically grouped by winner, ready for them when they leave the dinner.
3. Checkout
As people leave the dinner, they come up to settle their balance and pick up their items.
Phase 1 isn't a big deal, some additional items are added during check-in, so the occasional page needs to be printed.
Phase 2 occurs after the auctions are closed, so there is only the one massive print job to worry about. Faster is better, as people are waiting for phase 3 as soon as phase 1 ends.
Phase 3 is where the madness is. It seems that everyone wants to leave as soon as the live auction is over. We'll have between 3 and 4 check out lines, taking money and printing receipts. Most are only 1 page, some 2.
At the end there is one last, massive report, then we're done. Typically by 3AM.